Schedule and Volunteer Guide
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Saturday, December 8, 2018
Our Lady of the Lake University
Our Lady of the Lake University
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Tentative Day of Event Schedule
6:30 am - Parking crew arrives 7:00 am - Set up crew arrives 7:00 am - Volunteer Breakfast 8:00 am - Participants arrive 8:00 am - Registration opens 8:00 am - Participant and Family Breakfast 8:00 am - First Aid Tent opens 8:50 am - Registration closes 9:00 am - Opening Ceremonies
9:40 am - Parents transition to their workshops 10:30 am - First call to finish the bikes 10:45 am - All bikes should be in the inspection area 10:30 am - Helmet fittings 10:40 am - Helmet decorating area 11:15 am - Parent workshops end 11:20 am - Student Presentations and Game Show begin 12:00 pm - Lunch 12:00 pm - Vendor Fair begins 12:55 pm - Lunch ends 1:05 pm - Group riding, safety briefing 1:25 pm - Bicycle - Student Match-up 1:40 pm - Group Picture 1:45 pm - Student Group Bike Ride 2:15 pm - Light and Lock pick-up 2:30 pm - Vendor Fair ends, event concludes 2:30 pm Tear down and clean up |
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Volunteer Job Descriptions
Bike Build - Each mentor is assigned a child. Each one gets a box and their challenge is to build their bike and make sure it is safe.
Helmets, Lights and Locks Activity - One volunteer is assigned a group of students. Their challenge is to come up with a story that explains why it is important to wear a helmet, use lights when riding and lock when storing their bikes.
Helmet Station - Students will be fitted for helmets with the help of a volunteer.
Light and Lock Station - Students will be given their lights and locks for their bikes.
Cycling Safety - This group of volunteers will be responsible for guiding participants through a bicycle mock course while teaching them basic safe riding skills. Star, stop, signal, rock dodge, emergency stop, quick swerve.
Breakfast, snack, lunch crews - This group of volunteers are responsible for setting up and serving the meals. Breakfast is for early volunteers and participants. Snack is for participants, parents and volunteers. Lunch is for participants, parents and volunteers.
Set up and tear down - This group of volunteers help us make the event possible. Set up tents, stations, bikes, tools, etc. Toward the end of the day, the teardown crew help us make sure we leave the grounds as we found them.
Registration - Volunteers make sure all participants get signed in, have signed releases and assign spots on the waiting list for participants that do not show up.
Parent engagement - Volunteers are responsible for assisting during presentations and guiding parents to designated locations
Helmet decorating - Volunteers will monitor students while helmets are being embellished, ensuring materials are being replenished and monitoring time.
Bike Inspections - Safety is key. Volunteers will work with Crossroads bikes to inspect built bicycles for safety.
Bike Build - Each mentor is assigned a child. Each one gets a box and their challenge is to build their bike and make sure it is safe.
Helmets, Lights and Locks Activity - One volunteer is assigned a group of students. Their challenge is to come up with a story that explains why it is important to wear a helmet, use lights when riding and lock when storing their bikes.
Helmet Station - Students will be fitted for helmets with the help of a volunteer.
Light and Lock Station - Students will be given their lights and locks for their bikes.
Cycling Safety - This group of volunteers will be responsible for guiding participants through a bicycle mock course while teaching them basic safe riding skills. Star, stop, signal, rock dodge, emergency stop, quick swerve.
Breakfast, snack, lunch crews - This group of volunteers are responsible for setting up and serving the meals. Breakfast is for early volunteers and participants. Snack is for participants, parents and volunteers. Lunch is for participants, parents and volunteers.
Set up and tear down - This group of volunteers help us make the event possible. Set up tents, stations, bikes, tools, etc. Toward the end of the day, the teardown crew help us make sure we leave the grounds as we found them.
Registration - Volunteers make sure all participants get signed in, have signed releases and assign spots on the waiting list for participants that do not show up.
Parent engagement - Volunteers are responsible for assisting during presentations and guiding parents to designated locations
Helmet decorating - Volunteers will monitor students while helmets are being embellished, ensuring materials are being replenished and monitoring time.
Bike Inspections - Safety is key. Volunteers will work with Crossroads bikes to inspect built bicycles for safety.
Volunteer Training Materials for working with children.
Please be sure to watch and read through these documents before December 8th. Click on image to view.
Please be sure to watch and read through these documents before December 8th. Click on image to view.
Volunteer Training Materials for bike build.
Please be sure to watch and familiarize yourself with the process of the build before December 8th. Click on image to view.
Please be sure to watch and familiarize yourself with the process of the build before December 8th. Click on image to view.
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FAQs
- How many volunteers is Earn-A-Bike looking for? We are looking to have 750 volunteers to help the event run smoothly. We would happily welcome individuals and groups to sign up and join in on the fun!
- Will the volunteers need to bring their own tools in order to build these bikes? Volunteers will be provided with the tools necessary for the build. No need to bring anything!
- If signing up for the bike build, normally how many bikes will each volunteer get to build? Each volunteer that signs up for the bike build will be paired with a student. The student and volunteer will then build the bike together as a team.
- What is the volunteer shift time (Start and End Time)? Shift times vary depending on the job/position the individual has signed up for. Time slots range from 7am - 3pm and are detailed on the signup website. http://signup.com/go/rKLJziq
- Will breakfast and lunch will be provided? Yes, breakfast and lunch are provided for the volunteers.
- Where do volunteers report and is there a contact person that will provide the details? The event will take place at Our Lady of the Lake University on Dec. 8, 2018. More details are provided on our website www.earnabikecoop.org as well as the signup website http://signup.com/go/rKLJziq and additional details will be provided to volunteers during packet pickup and email. Any specific questions can be directed towards the Program Manager, Destiny Mujica at destiny@eabsa.org
- What roles are there for volunteers? Volunteers have a variety of options to choose from on how they would like to volunteer. These include such responsibilities such as: set up/break down of event, bike build coach/mentor, breakfast crew, lunch crew, registration table, parent workshops, helmet decorating, bike inspections, helmet/lights/locks activity, bicycle safety course, social ride marshalls, lights and locks station. Each job has additional details on the role and responsibilities on our website and signup site.
- Are there any other details I should know? An awesome detail about is that this year, 300 students from Edgewood ISD will be working hard all semester to earn their bikes and this event stands to be the largest student-led bike build in the US! Additionally, the links to our website www.earnabikecoop.org and the volunteer sign up site http://signup.com/go/rKLJziq contain additional details.
